By discipline: Physicians
Physicians are automatically authorized to treat WCB customers and to bill the WCB directly for their services.
We rely on all health care providers to ensure that:
- all workplace injuries requiring medical aid are reported promptly;
- all treatment is necessary and consistent with established agreements; and
- all invoices are appropriate.
Physicians accredited with Saskatchewan Health are authorized to treat WCB customers. Authorization is only required for procedures that are not funded by Saskatchewan Health.
As primary care providers, physicians may refer WCB customers to other care providers. Referrals must identify the medical limitations and goals and objectives of treatment. Please note: Referrals do not constitute authorization to treat. If you refer WCB customers to non-physician providers, the providers must contact us for authorization to treat the referred customers on a file-by-file basis.
- Physicians invoice us for services provided to WCB customers using the Doctor’s Billing (DOC) form or reasonable facsimile following the Saskatchewan Medical Services Branch (MSB) payment schedule and assessment rules;
- Payments for non-MSB insured services and reporting fees are established by the WCB in negotiation with professional associations representing physicians, chiropractors and physiotherapists, and so on. Non-MSB service fees are included in the fee schedule; and
- Because the WCB and MSB do not have a reciprocal billing process, invoices sent incorrectly to either insurer will be returned for resubmission.
- List all services and service dates on the Doctor’s Billing (DOC) form.
- For non-MSB services, follow the fee schedule agreed to by your professional association.
- For MSB services, follow the MSB fee schedule.
The following rules apply when billing fee code 640:
The intent of fee code 640 is to facilitate early return to work. The completed return to work form is to be given to the worker to give to their employer so they can return to work with little or no time missed from work.
When billing fee code 640, please ensure you have completed the additional information section of the PPI and PPP. If questions 12-17 are not answered on the PPI and/or PPP, or there is no evidence of return to work counselling, fee code 640 will not be paid.
Payment can only be issued if the invoice meets the criteria. The following information is required:
- Worker’s name
- Worker’s address
- Provincial health number
- Date of birth
- Date(s) of service
- Care provider number
- Clinic number
- Physician’s name
- Physician’s address
- Physician’s phone and fax number
- Fee code(s)
- Fee code amount(s)
- Number of units
Retain your daily record of the service you provide to our customers in case an audit is required.
The WCB will not pay any account rendered by a physician, surgeon, hospital or other health care professional or institution for medical aid service if application for payment is received by Operations or Medical Accounts after twelve-month period from the time the medical aid is administered to an injured worker. See Procedure PRO53/2006.
If you need to update your address, please contact Medical Services Branch (MSB)
Save time and file online
If you use Accuro/QHR Technologies software to keep track of your medical records, you can submit a batch of invoices to the Saskatchewan Workers’ Compensation Board online. Accuro/QHR Technologies software uses an XML file to upload invoices to the WCB website.
By submitting WCB invoices online, they will be processed through an automatic payment process. This means your invoices will be paid sooner than if you fax or email them to us.
You will need a WCB online account to use batch online submission. Sign in or create your WCB online account.
When an injury claim has been disallowed or benefits terminated, physicians will be notified that we cannot pay for further assessment or treatment. We will only pay for treatment to date of termination. We will pay for report fee to date of notification.
Primary practitioners are required to submit a Primary Practitioner’s Initial Report (PPI) for all injuries, including those that do not result in time off work. Where the injured worker loses time from work because of an injury, the PPI provides confirmation of disability, which allows us to arrange timely payment of benefits to injured workers.
Studies pertaining to mTBI
The Chief Medical Officers of the Workers’ Compensation Boards of Canada have recently reviewed a number of studies pertaining to mild traumatic brain injury (mTBI/Concussion) in an effort to afford inured workers the most current evidence based treatment and to ensure that these injuries are managed according to best practice for adult occupational concussion/mTBI.
Having received an excellent summation of the studies from Dr. Koshi, the Sask. WCB plans to utilize that information to ensure that WCB’s case management staff, assessment teams and treatment centres apply the studies consistently.
This excellent educational presentation identifies some of the pitfalls in recognizing and managing adult mTBI including diagnosis,prognosis and treatment.
I hope these are useful to you and that the WCB can move forward in step with yourselves to provide a consistent successful treatment and return to work approach.
MD, FRCPC, FIPP, FAADEP, CEDIR, CIME, CFE
Rehabilitation Medicine (Physiatry)
Fellow in Pain Medicine
A Physician’s Progress Report (PPP) should be completed whenever the worker’s condition, diagnosis or treatment changes, or when there is a need for a medical review. If the injured worker has not yet returned to work, then a review and report should be completed approximately every three weeks.
Copies of special reports – diagnostic, operative, and so on – should always be forwarded to us. They provide us with relevant information, and save the attending practitioner from preparing a separate report.
Reporting fees are paid by the WCB where the physician invoices the appropriate fee. If more than one report is received in the same day, only one report fee is paid. We will not pay for:
- Illegible reports
- Incomplete reports
- Photocopies of operative and diagnostic reports
When treating WCB customers, health care providers assume certain roles and responsibilities.
In treating WCB customers, physicians will:
- Comply with all requirements of the College of Physicians and Surgeons and Saskatchewan Health Medical Services Branch (MSB);
- Bill the WCB in accordance with the fee schedule as agreed to by the Saskatchewan Medical Association (SMA); and
- Demonstrate ethical practice standards on a day-to-day basis, including disclosure to any perspective WCB customer of any business relationship you may have with their employer. This allows the worker to make an informed decision regarding their choice of care provider.